IWeb Health Promotion Module User Guide

View Patient Health Promotion Information

To view Health Promotion information about a specific patient, first perform a patient search and either add or edit the patient. On the Patient Demographics page, click the Health Promotions Info button. The Health Promotion Patient [Detail] page opens. On this page, you can:

Back - Go back to the previous page.
Update - Update the patient information. Clicking this button opens the Health Promotion Patient [Update] page. Enter or modify the information in the fields and click Update when finished.
View Reserve Records - View all of the reserve records for this patient, sorted by Organization (IRMS)/Facility ID number. Click Back when finished viewing the information on this page.
Add - Add patient mailing information. Clicking this button opens the Patient Mailing [Add] page. Select or enter the Language, Mail Code, Sent Date, Mail Method and Mailing Status and click Add. The Health Promotion Patient [Update] page reopens, with the added information listed in the Patient Mailing History section.

The fields on the Health Promotion Patient [Update] page are as follows:

Field	Description
SIIS Patient ID	The SIIS Patient ID number is automatically populated in this field.
First Name	The patient's first name is automatically populated in this field, but can be updated. This field is required.
Middle Name	The patient's middle name is automatically populated in this field, but can be updated.
Last Name	The patient's last name is automatically populated in this field, but can be updated. This field is required.
Mailing Name	Enter the mailing name, if different than the patient's name.
Birth Date	The patient's birthdate is automatically populated, but can be updated. This field is required.
Email	Enter the patient's email address.
Mail Method	Select the mail method from the drop-down list (Mail, Email, Both).
Street	The patient's street mailing address is automatically populated, but can be updated.
City	The patient's city is automatically populated, but can be updated.
State	The patient's state is automatically selected, but can be updated.
Zip Code	The patient's zip code is automatically populated, but can be updated.
County	The patient's county is automatically selected, but can be updated.
Phone	The patient's phone number is automatically populated, but can be updated.
Valid Address	Select Y, N, or Confirmed Valid.
Language Preference	Select the language preference from the drop-down list.
Valid Email Address	Select Y if the email address is valid (i.e., the email was successfully sent), or select N and select a reason from the drop-down list if the email address is not or cannot yet be validated.
Guardian's First Name	Enter the guardian's first name.
Guardian's Middle Name	Enter the guardian's middle name.
Guardian's Last Name	Enter the guardian's last name.
Mother's Maiden Name	Enter the mother's maiden name.
Blocking Reason (If Blocking Mail)	If the mailing was blocked, select the reason from the drop-down list.
Inactive	To inactivate the patient due to death, select Deceased from the drop-down list.
Comments	Enter any comments regarding the mailing.
Last User to Update	The username of the user who last updated the information.
Last Organization (IRMS) to Update	The Organization (IRMS) that last updated the information.
Last Updated	The date and time the information was last updated.

The columns in the Patient Mailing History section (and the fields on the Patient Mailing [Add] are as follows:

Column

Description

Key Line/Serial

A 16-character alphanumeric field identifying the mailing:

Characters 1-8 contain the Hex-encoded medical record number
Characters 9-13 contain the mail code with the underscore replaced by forward slashes
Characters 14-15 contain the language (i.e., EN, SP)
Character 16 is the check character that ensures there are 15 characters to the left of it.

Leading zeros are not used in this field.

Mail Code

The code for the mailing. Examples:

INPKT
LTR30
L2_5Y

Description

The type of the Health Promotion mailing.

Method

The method of Health Promotion mailing. Examples are Mail and Email.

Status

The result of the Health Promotion mailing. Examples:

F - Failed. Mailing was not received. Either it was physically returned or it was alerted by the ACS file.
O - OK. Mailing was successfully completed.
T - Temporary. Temporarily held by the post office.
W - Withheld. Mailing was pulled from the mail file after it was sent.

Email Address

The previous and current email addresses for the parent or guardian. Email addresses longer than 30 characters wrap to the next line.

If the Method field contains Mail, the Email Address field is blank.

Valid Email Address

Indicates if the email is valid. Examples:

NO - Either an email address was not provided or it was provided and the email address bounced or an unsubscribe request was received.
YES - The email was successfully delivered to the provided email address.
NO: AWAITING CONFIRMATION - An email address was provided and the initial email was sent, but the subscriber never confirmed the receipt of the initial email.

Sent Date

The date the mailing was sent.